Jobs and Internships in Florida Archives, Libraries, and Museums

At its July 2, 2020 meeting, the SFA Board voted unanimously to immediately stop accepting job advertisements that do not list a salary or salary range. This applies to all SFA media including the website, listserv, and social media.

Any request to post a job announcement that does not include salary information will be held while the requestor is contacted and asked to provide this information. Once salary information has been added to the announcement, the job advertisement will be posted.

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com
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  • 15 Sep 2020 2:27 PM | Anonymous member (Administrator)

    Position # 45945287
    OPS Staff Assistant – Photograph Scanner
    Bureau of Archives and Records Management

    The State Archives of Florida announces the availability of one part-time position assisting State Archives’ Florida Memory program with digitization of historical photographs and records according to preservation standards. This is an O.P.S. (Other Personal Services) position and not part of the State of Florida Career Service System.

    The Florida Memory program digitizes selections from the collections of the State Archives of Florida and the special collections of the State Library of Florida. Staff scan pre-selected photographs according to established digitization guidelines. Other tasks include transcription and indexing of historical records.

    Task

    • Scanning historical photographs and records according to preservations standards.
    • Digitally cropping, editing, adjusting and optimizing scanned images for the web.
    • Handling and care of historical records.
    • Transcribing and indexing historical records.
    • Ability to lift and carry boxes of weighing up to 30 pounds.

    Minimum Qualifications

    • At least two years’ credit toward a bachelor's degree from an accredited college or university. Up to 2 (two) years of relevant work experience may be substituted for college credit.
    • Familiarity with desktop computer applications.

    Preferred Qualifications

    • Bachelor’s degree in arts, history, political science, public administration, information studies or related field.
    • Experience with photography or graphic arts.
    • Experience with Adobe Photoshop or other photo editing software.
    • Experience handling historical records.

    KSAs

    • Effective oral and written communications skills.
    • Safe handling of delicate records.
    • Attention to detail in performing assigned tasks.
    • Reliable attendance.

    Working hours: Part-time, Monday through Friday, not to exceed 25 hours per week, flexible schedule.

    Pay: $11.50/hr.

    Please submit a resume showing your qualifications for this position; copy of college transcripts; and at least two employment reference contacts to Mark Nicolou at Mark.Nicolou@dos.myflorida.com.

    More information: OPS Staff Assistant - Photograph Scanner.pdf


  • 08 Sep 2020 8:25 AM | Anonymous member (Administrator)

    The purpose of this position supports the implementation, management, assessment of discovery and repository tools for digital collections. The selected candidate will take a lead role in the creation, maintenance and stewardship of digital collections, including the digitization of special collections. This position will also provide strategies for effective management and preservation of library digital assets and will coordinate workflows and policies as they pertain to the libraries' digital program; provide technical expertise in the application of methods used to grow, develop and manage digital collections; identify grant opportunities and work collaboratively to create proposals in support of digital initiatives. Primary duties include but are not limited to: training and guidance of project participants as well as plan, coordinate, and oversee the basic digitization workflow; handling rare or fragile originals based on archival and preservation standards; scanning a variety of materials to archival specifications using image capture technologies, networks, computer hardware, and software; organizing, inspecting and ensuring quality of captured image files produced by others in the unit;  delivering files and related technical metadata to next stage of workflow. 

    Also, this position will assist and support the initiatives of the section, to expand access to and  promote the Libraries archives, manuscripts and its special collections at the Flagship locations. Our Flagship libraries have a rich collection documenting the anthropology, geology and archival history; it features manuscript writings and books, including first edition titles, limited printings autographed and rare publications, and the African American experience and the African Diaspora; the extensive collection of books, personal papers, organizational and institutional records supports research in education, literature, and community.

    Additionally, this position will lead responsibility and significant input into digital collections procedures related to managing, scanning and uploading documents to ContentDM, and other Library systems while ensuring full and accurate metadata for those objects.  Other responsibilities include but are not limited to, assisting with metadata creation using non-MARC metadata schema and standards, such as Dublin Core or DACS and assist in directing the work assignments of a team of metadata specialists and scanning technicians.  

    Salary: $46,325.34 - $73,935.06 Annually

    Location: Fort Lauderdale, FL

    Full information and to apply: https://www.governmentjobs.com/careers/broward/jobs/2746160/librarian-digital-initiatives


  • 06 Sep 2020 7:12 AM | Anonymous member (Administrator)

    Position #945309

    OPS Archives Assistant - Photo

    Bureau of Archives & Records Mgmt.

    This position is with the Florida Photographic Collection. Working with digital and analog photographic and video collections, employee researches and fulfills patron requests, assists the Photo Archivist in managing photo and film collections and facilitating their accessibility on the Florida Memory website. This position also manages work within the Photo Collection office.

    Tasks

     Assist Photo Archivist with researching and fulfilling patron requests, collections management, and arrangement and description of new collections.

     Coordinating with Photo Archivist and Photo Collection staff, manages the Photo office by assigning and tracking progress of projects, workflow, and general Photo tasks.

     Serves as Photo Collection liaison to other work units and department program areas.

    Minimum Qualifications

     Bachelor’s degree in History, Public History, Political Science, Public Administration, Information Studies, Art History, Humanities, American Studies, or Photography.

     Familiarity with desktop computer applications.

     General knowledge of or interest in photography and film.

     At least 1 year work experience in public service.

    Preferred Qualifications

     Master’s degree in History, Public History, Political Science, Public Administration, Information Studies, Art History, Humanities, American Studies, or Photography.

     Knowledge of and experience with analog photographic and film formats.

     At least 2 years work experience in public service.

     Coursework in Florida history or government.

     Coursework, formal training or work experience in archives or records management.

    KSA

     Exceptional attention to detail.

     Exceptional public service skills.

     Knowledge of or openness to research methods and tenacity in research.

     Professional discretion.

     Consistent, reliable attendance.

     Ability and willingness to lift and carry boxes weighing up to 40 pounds.

    Working hours: Full-time, Monday thru Friday, 8 a.m.-5 p.m., not to exceed 40 hours per week.

    Pay: $16.50/ hr

    Please submit a resume showing your qualifications for this position; copy of college transcripts; and at least two employment reference contacts to Jacklyn Attaway at Jacklyn.Attaway@dos.myflorida.com.

    CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

    IMPORTANT NOTICES:

    Relatives of current Florida Department of State employees will not be considered.

    We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse cultures and backgrounds, abilities, skills, and talents to join our inclusive workforce.

    Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

    Application or resume must include all previous employment.

    An Equal Opportunity Employer/Affirmative Action Employer.


  • 06 Sep 2020 7:08 AM | Anonymous member (Administrator)

    Position # 45945198

    OPS Clerk – CCR Assistant

    Bureau of Archives and Records Management

    The State Archives of Florida announces the availability of one part-time position assisting State Archives’ Capital Postconviction Public Records Repository staff with clerical duties relating to the duplication of public records. This is an O.P.S. (Other Personal Services) position and not part of the State of Florida Career Service System.

    The Repository maintains copies of public records sent by Florida law enforcement offices and agencies after affirmance of a death sentence by the Florida Supreme Court. Requests for copies of Repository records usually come from attorneys representing death row inmates. Staff duplicate all requests for records including paper records, oversized documents, color images and videos of crime scenes, agency-submitted CDs and DVDs, audio tapes of 911 calls, etc. In addition, complete Supreme Court case files for death penalty cases must be duplicated upon request; these can range from several hundred pages to many thousands of pages and sometimes require several days or even a week or more to complete.

    Task

     Duplicate public records in the custody of the State Archives’ Capital Postconviction Public Records Repository. Lift and carry boxes of public records weighing up to 30 pounds between archival storage areas and records duplication area.

    Minimum Qualifications

     At least two years’ credit toward a bachelor's degree from an accredited college or university.

     Familiarity with desktop computer applications.

    Preferred Qualifications

     Bachelor’s degree in History, Political Science, Public Administration, or Information Studies.

     Experience working with confidential, exempt or sensitive records or information.

     Current Department of State employee.

    KSAs

     Effective oral and written communications skills.

     Ability and willingness to view and duplicate graphic still and video images of crime scenes.

     Ability and willingness to carry out routine duplicating tasks for many hours at a time.

     Strict attention to detail in organizing and performing assigned tasks.

     Discretion in maintaining confidentiality of information in records.

     Reliable attendance.

    Working hours: Part-time, Monday thru Friday, not to exceed 20 hours per week, flexible schedule

    Pay: $10.00/hr.

    Please submit a resume showing your qualifications for this position; copy of college transcripts; and at least two employment reference contacts to Tyeler McLean at Tyeler.McLean@dos.myflorida.com.

    CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

    IMPORTANT NOTICES:

    Relatives of current Florida Department of State employees will not be considered.

    Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

    Application or resume must include all previous employment.

    An Equal Opportunity Employer/Affirmative Action Employer.


  • 01 Sep 2020 3:08 PM | Anonymous member (Administrator)

    Requirements: Bachelor’s degree in History, Art History, English, Library Science, Archival Science or related field. Certificate in Archives from accredited institution or a minimum of one year archiving experience.

    Closing Date: Wednesday, September 23, 2020

    Location: Miami-Dade Public Library System, Special Collections & Archives, Main Library, 101 West Flagler Street, Miami, Florida

    Recruitment Notes: This is a 58 hour bi-weekly, part-time position, hourly wage range $23-35.

    Job Opening Number: 60206


  • 10 Jun 2020 10:12 AM | Anonymous member (Administrator)

    Position Details

    • Type: Full Time
    • Offered by: Preservation Foundation of Palm Beach, 311 Peruvian Avenue, Palm Beach, Florida 33480
    • Salary: Salary Dependent on Experience and Includes Full Benefits Package, range $45,000-60,000/year
    • Deadline: July 31, 2020
    • Position Reports To: Executive Director
    • Position Description: Director of Archives

    The Director of Archives is responsible for the access to, professional care, daily management, and maintenance of the Foundation's archives including its organization, preservation, and storage.

    The Director of Archives is responsible for promoting the Foundation's archives and collections through programming and social media strategies that increase awareness of the Foundation and cultivate the next generation of stewards.

    The Director of Archives is responsible for collaborating on special exhibitions and publications that advance scholarship in the architectural, cultural, and ecological heritage of Palm Beach.

    How to Apply

    Applicants should submit electronically a letter of interest, three professional references, and supporting documents addressing the qualifications and responsibilities specified to Amanda Skier, Executive Director at askier AT palmbeachpreservation.org. Please indicate "Director of Archives Recruitment" in the email-subject line. Please submit all applications by close of business on July 31, 2020.

    Major Qualifications:

    • M.A. or M.L.I.S. in Archives, Library Sciences, Museum Studies, or related field with formal training in archives management and preservation or commensurate experience.
    • Three years of archives experience is required.
    • Experience with professional archives management software and environmental monitoring applications.
    • Supervisory experience.
    • Excellent interpersonal, communication, and administration skills; ability to effectively utilize technology in support of these skills.
    • Excellent analytical, research and writing skills.

    Primary Responsibilities

    • Coordinate and facilitate archives access requests by staff, members, and the public, as well as responding to archives information inquiries and requests.
    • Work with donors and staff to acquire new collections.
    • Responsible for archival maintenance including: Organizing, digitizing, and rehousing collections; Ensuring accurate and up-to-date inventories, describing collections and writing finding aids.
    • Manage archival policies and procedures.
    • Reassess collections in storage and space needs.
    • Facilitate Preservation Foundation publications through communication with publishing houses and authors.
    • Produce scholarly articles and publications.
    • Assist Director of Programming with research for exhibitions and preparation of information.
    • Promote Foundation's collections and resources by developing and implementing public programming and social media campaigns.
    • Collaborate with other institutions to facilitate reciprocity in resource sharing.
    • Train and supervise archival interns and volunteers.
    • Update and manage department's webpages.
    • Coordinate with vendors for best IT practices.
    • Maintain yearly budget.
    • Assist staff with Foundation business including daytime and evening events.
    • Other duties as assigned.


  • 21 Mar 2020 2:33 PM | Anonymous member (Administrator)

    Full Immersion.

    Records Analysts:
    Work for Our Water Resources.

    Dive in, explore your potential, and commit to a cause that matters—for today and generations to come. Take up challenges that take on greater meaning by the day. Drive a variety of projects and initiatives with life-changing impact. Be part of an entrepreneurial team that is committed to preserving one of our most vital resources. And build a career that can become your life’s work with the Southwest Florida Water Management District (District).

    Join our General Services Bureau
    and make a lasting impact.  

    Support our Document Services Section by providing guidance, instruction, and coordination of records retention objectives to our District staff. You will have the opportunity to serve as liaison to all Bureaus and Sections regarding the education and implementation of the District’s records retention policies, procedures, and processes. A key responsibility of this position is supporting the District’s Records Management Program. This will include records analysis, retention, and disposition in accordance with administrative, legal, fiscal, and historical requirements. Duties will require in-depth knowledge and experience in the field of Records and Information Management. You’ll have the chance to work with a wide range of teams in this promising position, each of which plays a vital role in our efforts to preserve our most valuable natural resources.

    For helping to maintain our valuable water resources, we offer:

    • Real work-life balance

    • Paid holidays, vacation and sick leave

    • Medical, dental and vision insurance

    • Basic and voluntary life and AD&D insurance

    • Long-term disability

    • Supplemental insurance

    • Prescription drug coverage & mail order program

    • Health savings & flexible spending accounts

    • Employee assistance program

    • Legal and identity theft

    • Wellness program

    • Florida retirement system/retirement benefits

    • Deferred compensation

    • Public service loan forgiveness qualified employer

    • Tuition reimbursement

    • State adoption benefit program qualified employer

    • Training and development resources

    • Innovative projects

    • Advanced technologies

    Compensation: $49,462.40 - $82,451.20

    Essential Functions

    • Develop, implement, and administer a District-wide Records Management training program.

    • Perform records inventories and audits on an established schedule.

    • Manage and direct projects for 1B-26 compliance.

    • Review retention schedules and make recommendations for maintenance and protection of records.

    • Assist in establishing procedures for implementing records management programs, such as document imaging and physical records storage.

    • Assist in the research, coordination, and maintenance of new technology and methods related to records management, including document imaging systems and methods.

    • Train District staff in records management, including records retention procedures and automated records retention systems; assist in the development of training materials to meet users’ needs; schedule and coordinate training sessions.

    Required Credentials for Records Analyst Opportunity

    • Bachelor’s degree (or higher) from an accredited college or university in Library Sciences, Public Administration, Business, or related field.

    • Four (4) years related work experience in records management principles and practices.

    • Ability to manage multiple projects effectively using time management skills.

    • Ability to effectively communicate technical and procedural information to groups and individuals.

    • Knowledge of electronic records management tools and practices.

    • Experience performing records inventory and audits.

    • Valid driver's license.

    Preferred Credentials for Records Analyst Opportunity

    • Records Management coursework.

    • Experience managing electronic document repositories, inclusive of storage, retrieval and life-cycle management.

    • Records Management professional certification such as IGP (Information Governance Professional), CRA (Certified Records Analyst), CRM (Certified Records Manager), FCRM (Florida Certified Records Manager), ERM (Electronic Records Management), or ECM (Enterprise Content Management).

    How to Apply: 

    Please use the link provided to submit your application. All applications must be submitted through the District’s careers page to undergo consideration.

    https://recruiting.ultipro.com/SOU1043SWF/JobBoard/cd4cc6be-5e48-4f5e-b258-70fc16d0d484/Opportunity/OpportunityDetail?opportunityId=ed06c330-2360-4ae3-9222-2200d8b24045 



  • 29 Feb 2020 6:05 AM | Anonymous member (Administrator)

    The Sallie B. Phillips Archival Scholarship provides future archivists with the opportunity to gain firsthand experience working with special collections. Ms. Phillips is a longtime Trustee of the Foundation and graciously underwrote the digitization of the organization's architectural collections.

    The Preservation Foundation of Palm Beach is looking for graduate and undergraduate students enrolled in a degree-seeking program in Public History, Library and Information Science, or Historic Preservation to participate in a six-week program this summer. The Foundation is a private, nonprofit membership organization dedicated to the preservation of the historic, architectural, and cultural heritage of Palm Beach, Florida. The Foundation’s mission is to encourage the community to learn about and save the historic buildings that truly make Palm Beach special.

    Interns will be exposed to challenging, professional opportunities while working in the archives of the Preservation Foundation of Palm Beach. Interns will learn to properly store, preserve, digitize, and restore architectural renderings, rare photographic materials, and other special collections items.

    Download the application

    Applications are due May 3, 2020.

    For questions regarding the internship, please contact our Director of Archives, Shellie Labell, at slabell@palmbeachpreservation.org.


  • 25 Feb 2020 4:54 PM | Anonymous member (Administrator)

    The Digital Scholarship Librarian will be responsible for implementation of a program of support for innovative digital research projects and activities. This position will work collaboratively to support the scholarly and research activities of FSU faculty, researchers, and students by developing specialized research and instructional partnerships; contributing to the digital scholarship support efforts of the Libraries; and providing general research support, instruction, and outreach to campus partners. This position will also support the growth of the Libraries’ efforts to support expansive digital publication projects through library publishing endeavors.

    Anticipated Salary Range: Low- mid $50,000's; commensurate with experience and academic/professional qualifications.

    More information and to apply


  • 25 Feb 2020 4:48 PM | Anonymous member (Administrator)

    This position is located in Southeast Archeological Center.

    This is a temporary appointment not-to-exceed one year with potential to be extended for an additional one year for a maximum of two years based on agency needs and potential funding.

    Catalogs objects with designated NPS catalog program using established NPS procedures. Implements museum maintenance and housekeeping schedules and performs routine cleaning of museum collections storage. Prepares, maintains, and organizes automated curatorial records including accession records, catalog records, and donation forms. Maintains and updates cataloging and database. Performs annual museum inventory and reporting. Uses archives and museum collection to provide answers to research requests from outside researchers and from park staff and monitors museum facility during research appointments.

    $34,916 to $45,393 per year

    More information and to apply: https://www.usajobs.gov/GetJob/ViewDetails/560392900

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