Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com. This page is updated weekly on Fridays.

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  • 14 Nov 2018 8:36 AM | Krystal Thomas (Administrator)

    JOB SUMMARY

    The Electronic Records Analyst works with the University Records Manager to establish and maintain a digital information environment which supports the University’s regulatory and compliance obligations for records and information management and long-term preservation of digital assets. Provides expertise and leadership on the management of the digital information of the University to ensure compliance with various regulatory requirements for restrictions, retention, appropriate destruction processes, and/or long-term preservation. Participates in the active management and/or preservation of a wide array of types of digital records, including but not limited to, University electronic records, websites, and social media. Provides guidance to administration, faculty, and staff on creating, managing, preserving, and providing access to born-digital and digitally reformatted records in accordance with State of Florida and Federal regulations. The Electronic Records Analyst provides expertise and leadership, and serves as a member of various collaborative teams to develop frameworks for best practices for electronic records management across campus. This position also serves as a member of a collaborative team to ensure compliance, verification, authentication, and related activities that build and sustain a comprehensive program of records management. The Electronic Records Analyst reports to the University Records Manager.

    RESPONSIBILITIES

    Electronic Records Management

    • Develops a program for the evolving management of electronic record formats and carriers based on the State of Florida and federal requirements and other relevant legislation, regulations, and requirements. Advises the University Records Manager on the design, evaluation, implementation, management, documentation, and alignment of historical, current, and emerging electronic recordkeeping systems at the University of Florida to best meet evidential needs, State of Florida, Federal, and other regulatory requirements. Liaises with technical and organizational personnel to support alignment of records management activities with data infrastructure.
    • Guides continuous assessment processes to ensure sustainable workflows for the management of electronic records subject to retention.
    • Assists with the maintenance of records management website and other technical resources.

    Records Management Consulting

    • Communicates and interacts with University records creators and custodians to determine record and information management needs.
    • Works with all levels of management and staff, particularly records creators and custodians, to ensure consistency and proper procedure implementation of University records management policies and guidelines.
    • Collaboratively supports administrative unit personnel in managing existing, new, and analog-to-digital, online and other materials and business processes in order to meet legal requirements.
    • Advises on permanent and archival records for retention, liaising with the University Archivist and University Records Manager on the implementation of the records management guidelines, processes, and programs, and on the acquisition of digital institutional records designated permanent or with historical, evidential, or legal value.

    Records Management Training

    • Develops and delivers training through classroom and online presentations supporting best practices at the University of Florida and an understanding of information technology systems, records management, digital forensic techniques, University policies, and the State of Florida and federal rules and regulations.

    Other Duties as Assigned

    • Serves on appropriate committees and participates in special projects as assigned.

    Application Process

    To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) your current resume; and 3) a list of three references including their contact information (address, telephone number, and email). Apply by November 21, 2018 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 507654. Failure to submit the required documents may result in the application not being considered. If you have questions about the application process please contact Tina Marie Litchfield, tlitchfield@uflib.ufl.edu.

    Required:

    • Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

    Preferred:

    • Certified Information Professional (CIP), Certified Records Manager (CRM) or Certified Records Analyst (CRA) designation
    • Experience with records management, electronic records management, and related concerns
    • Experience with policy frameworks for standards, policies, and procedures to support adherence to and compliance with policies
    • Experience with a range of computing operating systems, storage systems, software systems and tools, and file formats
    • Knowledge of digital forensics techniques and digital preservation principles
    • Experience in developing and implementing training programs
    • Aptitude for complex, analytical work with attention to detail
    • Ability to work collaboratively to accomplish goals with a willingness and desire to take initiative
    • Record of including, serving, or working with individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives
    • Flexibility and ability to adapt and work in a rapidly changing academic environment
    • Ability to work independently on multiple projects and priorities
    • Computer skills and experience with Microsoft Word and Outlook

    NOTES:

    Additional Salary Information: Actual rate will reflect experience and credentials

    Internal Number: 507654

    Original posting: http://careers.archivists.org/jobs/11689049

  • 05 Nov 2018 3:06 PM | Krystal Thomas (Administrator)

    Original posting may be viewed here: https://www.governmentjobs.com/careers/boyntonbeachfl?keywords=librar

    Purpose of Classification

    The purpose of this classification is to perform mid-level professional library work, including supervision of daily subdivision operations; participation in the planning and implementation process; monitoring of library service programs; assisting patrons; selecting and recommending materials for collection; determining patron informational needs; searching electronic databases; and creating reports. 

    Compensation is determined based upon qualifications. 

    Essential Functions

    The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.  They are not listed in any order of importance.  The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

    • Advises individuals seeking information.
    • Compiles bibliographies and assembles materials on special/timely topics.
    • Compiles statistical reports for variety of library services.
    • Develops, evaluates and monitors library materials for collection; reviews and recommends books and non-book selections for collection based upon national and local collection development standards.
    • Dispenses appropriate information to management.
    • Handles monies from sale of items and/or the printing jobs for patrons.
    • Participates in the goal setting, planning and budgeting process; participates in the planning, development and design for displays and exhibits.
    • Performs research and evaluates the relevance of information as related to patron informational needs; provides reference/research assistance to patrons by answering specific questions either in person or by telephone.
    • Plans, coordinates and implements library programs.
    • Provides bibliographic instruction to the public.
    • Provides telephone service by answering questions dealing with programs, services and the collection.
    • Searches databases for interlibrary loan information and evaluates the appropriateness of material to meet public needs.
    • Supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines and completes employee performance appraisals;  monitors and evaluates volunteer program; trains volunteers; and monitors and coordinates staff for seasonal programming.
    • Uses the Internet and other electronic resource databases to access/retrieve information; advises and instructs patrons in the use of the Internet and other electronic databases.
    • Collaborates with library colleagues on grant project development and proposal writing
    • Serves on appropriate committees and represents the Library in the community, as appropriate
    • Keeps abreast of national developments.

     
    Librarians assigned to the Local History and Archives Department perform the following additional duties:

    • Develops, implements, and monitors standard operational procedures concerning the care of special collections in accordance with national library, archival, and preservation standards.
    • Manages Local History and Archives Department collection, including processing, cataloging, preserving, and otherwise caring for collections.
    • Describes, classifies, arranges and preserves books, other printed materials, artifacts, recorded audio, motion pictures, art, antiques, maps and other archival content
    • Catalogs collections and tracks archival collection donations and loans by using specialized computer software
    • Publicizes and expands awareness regarding the use of the Library Archives
    • Sets up digital preservation of historic photographs, documents and newspapers onto stable media in order to preserve the informational content
    • Participates in oral history documentation and historic reproduction programs
    • Retrieves items from the collection for use by patrons, ensuring due care is taken in handling materials

     
    ADDITIONAL FUNCTIONS

    • Assigns typing rooms, quiet study room, tutoring rooms, word processing and Internet computer to patrons based upon individual needs.
    • Troubleshoots copier and other equipment problems.
    • Performs other related duties as required.

     
    COMMUNICATION COMPETENCIES

    • The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including, but not limited to, e-mail and social media.
    • Effectively communicates with supervisor, employees, other departments, contractors, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
    • Ability to prepare accurate and thorough written records and reports.
    • Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction.
    • Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.
    Minimum Qualifications

    Master's degree in Library and Information Science, from an ALA accredited university or college; supplemented by one (1) year of previous experience involving professional library work, which includes experience in the relevant area of assignment.  Must possess and maintain a valid Florida driver's license.
      
    PREFERRED QUALIFICATIONS
     
    Previous employment in a Public or Academic library
     
    PREFERRED QUALIFICATIONS FOR LIBRARY (Archivist)

    • Three (3) years of relevant library/archives experience
    • Experience providing patrons services in a special collections environment
    • Familiar with technical platforms (Adobe Photoshop, ArchivesSpace)
    • Grant writing and/or grant administration experience
    Supplemental Information

    KNOWLEDGE, SKILLS, AND ABILITIES (KSA's)
     
    Knowledge of professional library principles, practices and techniques, current literature, trends and developments in the field of library science which is in the relevant area of assignment.
     
    Knowledge of the field of library science in general and of area of responsibility in particular.
     
    Ability to work with the public and library colleagues in a professional manner.
     
    Ability to utilize a wide variety of reference, descriptive, statistical and informational resources.
     
    Ability to exercise judgment, decisiveness and creativity in frequently changing situations. 
     
    Ability to apply principles of influence, such as motivation, incentives, and leadership and to exercise independent judgment in solving problems. 
     
    Ability to write in a professional manner, to document events, as required, and to speak to public groups, when required.
     
    Ability to operate a computer and basic Office and library programs.  Ability to perform database searches in appropriate subject areas.
     
    Ability to use Microsoft Office software.
     
    Librarians who work in the archival area must meet the following additional KSA's:
     
    Knowledge of current archival standards, practices, and technologies.
     
    Knowledge of best practices for intellectual and physical control of archival collections.
     
    Knowledge of DACS standards; experience with EAD and MARC standards a plus.


    PHYSICAL & SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS
     
    Physical Ability:  Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20 pounds).
     
    Sensory Requirements: Tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals.  Some tasks require the ability to communicate orally.
     
    Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
     
    The City of Boynton Beach, Florida, is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.  The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
     
    A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others.  Requirements are representative of the minimum level of knowledge, skills, and ability.

  • 05 Nov 2018 3:03 PM | Krystal Thomas (Administrator)

    Help needed to archive/catalogue the estate of an art critic, writer, and artist in Sarasota.

    The estate is located in northern Sarasota and includes original artwork (largely prints), manuscripts, books, and papers. Items need to be sorted, catalogued, and prepared/packaged for a bequest to a university library. A good amount of work needs to be done in a short time, but work can also be done on weekends and evenings. An interesting collection — ideal for someone interested in a short-term project with flexible hours.

    Payment per hour. Wage negotiable.

    If interested, please contact us by email (whatworkis@protonmail.com) for a personal interview before November 5.

  • 05 Nov 2018 2:50 PM | Krystal Thomas (Administrator)

    JOB SUMMARY:

    The Archivist will work on appraisal, housing, organization, and cataloguing of Norton Museum archival materials. This is a full-time, non-exempt position, reporting to the Curator of American Art

    JOB RESPONSIBILITIES:

    • Evaluation of archival materials dating back to the museum’s founding in 1941.
    • Institution of proper housing for archival materials.
    • Organization of archival materials including writing a finding aid for the collection.
    • Establishment of archival protocols.
    • Other reasonable duties as requested.

    JOB SPECIFICATIONS:

    Education:  Master’s Degree in Library and Information Science or Archival Studies from an ALA-accredited institution or international equivalent

    Training and Experience:

    • Demonstrated experience appraising collections according to archival principles.
    • Demonstrated experience organizing archival collections.
    • Demonstrated knowledge of best practices for handling fragile materials.
    • Understanding of conservation and preservation needs of archival collections.
    • Demonstrated knowledge of archival best practices.
    • Ability to work in a collaborative environment.
    • Excellent oral and written communication skills.
    • Ability to meet and impose deadlines, working with minimal supervision

    Job Knowledge:

    Knowledge of Microsoft Office and Outlook, and facility with learning other software programs; good customer service skills; pleasant telephone etiquette; ability to work with public, peers, supervisors, Trustees & donors required.

    Physical Requirements:

    Must be able to sit for long periods of time at a PC. Light physical effort required; ability to lift and/or move 15 pounds with or without reasonable accommodation.

    Please send cover letter, resume and three references to wattickj@norton.org

    The Norton Museum of Art is an Equal Opportunity Employer.

  • 15 Oct 2018 10:35 AM | Krystal Thomas (Administrator)

    The National Council for Preservation Education (NCPE), in cooperation with the National Park Service (NPS) and other partnering agencies, is pleased to offer internships during the 2019 academic year (January-May). NCPE has partnered with the NPS since 1992 to connect higher education students and recent graduates in historic preservation, cultural resource management, and related fields to projects at hundreds of sites and divisions within the NPS system and other agencies annually. Completing an application is the first step in securing an internship. See PreserveNet link at http://www.preservenet.cornell.edu/employ/ncpe.php

    Work at the South Florida Collections Management Center in Everglades National Park, cataloging Dry Tortugas National Park resource management records. Duties include appraising, arranging, describing and cataloging records according to professional standards and using archival techniques. This is an ideal internship for students who are seeking or have completed archival science or library science degrees. Candidates should possess experience working with textual and digital archival records or have completed significant coursework on the subject. Own transportation required. Park housing may be available for rent but cannot be guaranteed.

    The length of an internship can vary from 10 to 30 weeks if full-time (40 hours/week) or longer if on a part-time schedule. The exact starting dates will be determined on a case-by-case basis with the site supervisor. This position is a 1200 hour internship.

    Stipends are paid at $15/hour. The position supervisor has details of the total stipend amount for a given position if you are called for an interview. Please note that interns are not NCPE employees or NPS contract employees; stipends are awards rather than wages. Taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional.

    To be eligible, applicants must be currently enrolled in an academic program or recently graduated (degree received October 2017 or later). Interns are not eligible to work more than 1200 hours total in this program; previous interns in the program must stay within this overall limit.

    Please be aware that, unless otherwise noted, interns are responsible for finding and paying for travel to and housing at the internship location. In some cases the supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodations.

    Also be aware that, due to Government-wide security requirements, a background check will be required for all positions if you are chosen for that position. This will include providing information about recent housing and employment history. The position supervisor will have more information about those requirements and procedures at the time of hiring. Please direct any question to waso_cr-intern@nps.gov.

    Internal Number: 3269

    Original posting on SAA website

  • 03 Oct 2018 8:04 AM | Krystal Thomas (Administrator)

    Digital Humanities Librarian

    Florida International University Libraries Digital Collections Center and GIS Center invite applications for the position of Digital Humanities Librarian to join our growing team of digital scholarship professionals, supporting research, teaching, and learning in the humanities and social sciences.

    The successful candidate will collaborate with library colleagues as well as serve as liaison to academic units across campus to provide training, project development, and consultation in current and evolving methods of digital scholarship. As the Libraries? designated expert in emerging humanities research tools and methods, the Digital Humanities Librarian will participate in outreach and campus engagement, maintaining active rapport with faculty and students, supporting a range of digital scholarship services.

    Job Description:

    • Identify and evaluate existing and emerging digital humanities tools and methodologies
    • Provide individual consultation and training on digital scholarship tools and techniques
    • Develop tutorials and instructional videos as well as deliver presentations, class instruction, and workshops on topics related to digital humanities tools and methodologies
    • Foster and maintain relationships with the university community as well as peer institutions involved in humanities research and scholarship
    • Assist students, faculty, and researchers in planning successful, creative, and sustainable digital projects
    • Plan and support digital humanities events
    • Support grant writing and other funding opportunities relating to digital humanities
    • Engage in scholarly activity through presentations, conferences, workshops, seminars or other activities that enhance professional knowledge in the area of digital humanities
    • Serve the library and/or institution through contribution in meetings and committee work
    • Serve the library profession through involvement in professional organizations and through cooperative efforts with other information professionals
    • Perform other duties and special projects as assigned by department and assistant head

    Minimum Requirements:

    • ALA accredited Master of Library Science (MLS or MLIS) degree
    • Demonstrated experience with digital humanities / digital scholarship tool and methodologies
    • Strong sense of teamwork and ability to work across diverse departments and individual library and university stakeholders

    Desired Qualifications:

    • Demonstrated leadership quality and experiences in creating and supervising work flows and project implementation
    • Two or more years of professional experience working with digital collections or digital scholarship
    • Demonstrated initiative, flexibility, and creativity
    • Experience developing and delivering workshops and other training
    • Experience working with faculty and students
    • Familiarity with issues in copyright and open access
    • Excellent oral and written communications skills
    • Second Masters or Bachelors in the Humanities
    • Second Masters or Bachelors in Computer Science

    Rank/Salary:

    Non-tenured faculty status; rank and salary are competitive based on qualifications and experience.

    About the Libraries: For information about the FIU Libraries, please visit https://libraries.fiu.edu/

    Qualified candidates are encouraged to apply to Job Opening ID 515900 at facultycareers.fiu.edu and must attach a cover letter and resume as a single pdf file. Candidates will be requested to provide names and contact information for at least three professional references who will be as determined by the search committee. To receive full consideration, applications and required materials should be received by October 11, 2018. Review will continue until position is filled.

  • 02 Oct 2018 8:18 AM | Krystal Thomas (Administrator)

    Position title: Special Collections and Archives Intern
    Institution/Organization: African-American Research Library and Cultural Center, Special Collections and Archives
    Location: Fort Lauderdale, Florida
    Application deadline: November 9, 2018
    Duration: Spring 2019 Semester (Jan-May 2019); flexible scheduling available

    The African-American Research Library and Cultural Center (AARLCC) Special Collections and Archives is seeking an intern to work 8-10 hours per week. This position will work directly with Special Collections and Archives staff. This is an unpaid position that is ideal for students seeking directed-individual study or practicum credit for a degree program.

    Broward County Library’s African-American Research Library and Cultural Center (AARLCC) is a highly-specialized center whose mission is to collect, preserve and provide access to research materials focusing on the history, culture and people of African, African-American and Caribbean descent. Opened in October 2002, it carries the distinction of being the third library of its kind in the nation.

    The ideal AARLCC intern will be creative and inquisitive with a willingness to learn about new collections. The internship program will be tailored toward their program background and they will learn about the daily operations of a Special Collections and Archives, within the public library setting, such as materials handling, preservation and research. The intern’s ongoing objective will be to design and create a culminating project or portfolio using items available in special collections and archives.

    Requirements: Current enrollment in an undergraduate or graduate program preferably focused on archives, special collections, museum studies, African/Caribbean studies, anthropology, music studies, or related areas. Prior knowledge of archives and special collections is not required. Ability to work both independently and collaboratively. Capable of lifting boxes of approximately 15 lbs with or without assistance.

    To apply: Submit your resume and a 500 word statement of interest describing your background and what you hope to learn during your internship. Please email your materials to: Britt Farley (bfarley@broward.org) by November 9, 2018

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

  • 01 Aug 2018 12:38 PM | Krystal Thomas (Administrator)

    Application Deadline: 

    Posting Opens: 7/30/2018

    Posting Closes: 8/20/2018 (or until filled)

    Salary: $13/hour- $16/hour. Based on qualification.

    Hours: 30 hours weekly

    Address: Orange County Regional History Center, 65 East Central Blvd, Orlando, FL 32801

    Position is Non Exempt

    Assistant Registrar Position Description

    The Orange County Regional History Center, housed in a historic courthouse in downtown Orlando, offers four floors of exhibits exploring 12,000 years of Central Florida’s rich heritage. A Smithsonian affiliate, the museum also presents visiting exhibitions and a wide range of programs for all ages. From documenting defining moments in our history, including the Pulse nightclub tragedy, to bearing witness to everyday life, the museum plays an invaluable role by serving as Central Florida’s storyteller for generations to come. Please visit thehistorycenter.org.

    The History Center is currently seeking a qualified professional to fill the position of Assistant Registrar. This position assists with the daily management and care of the collection, including documentation, storage, processing, and preservation. This position may also assist with exhibition production and setup for programs and events as needed.

    If interested, email Resume to Lesleyanne.Drake@ocfl.net

    Reports to: Curator of Collections

    DUTIES AND RESPONSIBILITIES

    • Assists with incoming donations, including sending and receiving deeds of gift, processing and rehousing collections, and cataloging artifacts in the collections database.
    • Performs inventories, artifact photography, basic cleaning, and stabilization of objects.
    • Conducts artifact research and recommends items for acquisition or deaccession.
    • Assists with retrieval, packing, transport, and documentation for items on exhibit or temporary location.
    • Supports any collections related activities, including inventory, reorganization projects, and digitization initiatives.
    • Assists with production and installation of exhibitions.
    • Assists with museum programs and special events as well as setups.
    • Performs other related duties as assigned.

    REQUIRED KNOWLEDGE, SKILLS, AND PERSONAL QUALIFICATIONS

    • Bachelor’s degree in history, museum studies, anthropology, or a related field and at least one year of experience working in a museum or special collection.
    • Knowledge of artifact handling and care.
    • Proficiency with collections management software.
    • Strong organizational skills.

    The above description and qualifications are not all inclusive and represents a majority of the key responsibilities of this position. Other duties may be assigned as required to fulfill the directives of the strategic plan or as designated by executive staff. Work environment is primarily in an office with some walking and driving between the office to the Museum and offsite storage facility; ability to lift up to 35 pounds and to be on their feet for over two hours at a time.

    The above description and qualifications are not all inclusive and represents a majority of the key responsibilities of this position. Other duties may be assigned in the course of activities as required to fulfill the directives of the development and strategic plan or as designated by executive staff.

    *Final Candidates must pass a background check, must be able to live and work in the United States and may be required to pass a drug test.

  • 13 Jul 2018 9:14 AM | Krystal Thomas (Administrator)

    Responsibilities

    The Chief Archivist directs and manages the operations for The Ringling Archives, which includes the Museum Archives and the Archives of Circus History. The Archivist is responsible for the access to, professional care, daily management, and maintenance of the archives including its organization, preservation, and storage.

    Provides leadership in directing and managing The Ringling Archives, including the Museum Archives and the Archives of Circus History through planning, directing, preserving, organizing, outreach, and programming activities. Develops and implements archival policies and procedures with regards to processing, documenting, and accessing archival collections. Collaborates with curatorial and collections staff, along with other stakeholders, to provide and coordinate accessioning, arrangement and description, and preservation of materials in all formats. Collaborates with museum staff to develop innovative ways to use the collections.

    Supervises and trains archives staff, interns, and volunteers. Assigns, trains, reviews, and/or approves work and special projects. Works with staff to determine goals and objectives; makes recommendations regarding employee hiring, salary adjustments, staff development, discipline, and termination, or performance evaluations.

    Creates and maintains digital archives collections, maintaining digital objects and their corresponding metadata. Promotes use of collections through the Web, online exhibits, print/electronic guides, newsletters and other publications, social media, presentations, instructional sessions, and other outreach activities. Collaborates with area faculty and teachers to communicate the use of primary source materials, support digital scholarship initiatives, and makes the collections accessible by way of new and innovative strategies.

    Coordinates and facilitates archives access requests by staff, researchers, research associates, and the public, as well as responding to archives information inquiries and requests. May be required to move and/or lift up to 40 lbs and utilize a step ladder with or without accommodation. Coordinates outreach events, tours and behind the scenes programs of archives collection materials. Identifies and participates in writing grant proposals.

    Prepares, maintains, and manages the Archives' budget.

    Representing the Archives on relevant internal and external committees and organizations. Acts as an advocate and personal representative for the Museum in the community by promoting its resources, programs and services. Cultivates relationships with potential public and private donors. Evaluates and facilitates potential donations for inclusion in archives.

    Performs other duties and assists with special events as assigned.

    Qualifications

    • MLS or equivalent from an ALA-accredited program with an emphasis in archives and 3 years of relevant experience.
    • Knowledge of standard archival theory and practice, preservation concepts, principles, and methodologies, local research tools, and finding aids.
    • Knowledge of and/or experience in developing digital collections and employing digitization practices to enhance archives and special collections.
    • Knowledge of current metadata standards used for describing digital materials, such as image, text, sound, and video.
    • Knowledge of and experience in using archival and museum collection management systems and/or content management systems.
    • Ability to move and/or lift up to 40 pounds with or without accommodation.

    Preferred qualifications include:

    • Certified archivist.
    • Experience conducting independent scholarly research.
    • Experience with digitization of collection items to include works on paper.
    • Working knowledge of The Museum System (TMS).
    • Experience in conservation techniques and digitization, digital preservation practices and standards.
    • Successful grant writing experience.
    • Experience working with volunteers.
    • Ability to cultivate and maintain effective relations with donors.
    • Experience with promoting collections through social media.

    Other Information

    The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling's campus in Sarasota, Florida (which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens) is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.

    Contact Info

    For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.

    Anticipated Salary Range

    Anticipated Salary Range of $50,000 to $60,000 / year + Florida state benefits available.

    (http://hr.fsu.edu/?page=benefits/benefits_home)

    Pay Plan

    This is an A&P (Administrative and Professional) position.

    Soft Money Funded Position

    This is a soft money funded position, with renewal based on available funds and the needs of the University.

    Criminal Background Check

    This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

    How To Apply

    If qualified and interested apply at http://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

    Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

    Open until filled

    This position is being advertised as open until filled.


  • 20 Jun 2018 9:14 AM | Krystal Thomas (Administrator)

    POSITION: Electronic Records Analyst – Records Analyst 1
    REPORTS TO: University Records Manager
    SALARY: $50,000 annual salary; Actual rate will reflect experience and credentials
    REQUISITION #: 507654
    DEADLINE DATE: July 25, 2018 – applicants will be reviewed as received

    JOB SUMMARY

    The Electronic Records Analyst works with the University Records Manager to establish and maintain a digital information environment which supports the University’s regulatory and compliance obligations for records and information management and long-term preservation of digital assets. Provides expertise and leadership on the management of the digital information of the University to ensure compliance with various regulatory requirements for restrictions, retention, appropriate destruction processes, and/or longterm preservation. Participates in the active management and/or preservation of a wide array of types of digital records, including but not limited to, University electronic records, websites, and social media. Provides guidance to administration, faculty, and staff on creating, managing, preserving, and providing access to born-digital and digitally reformatted records in accordance with State of Florida and Federal regulations. This position provides expertise and leadership and serves as a member of various collaborative teams for the development of frameworks with standards, policies, and procedures to ensure adherence to best practices for electronic records management across campus. This position also serves as a member of a collaborative team to ensure compliance, verification, authentication, and related activities that build and sustain a comprehensive program of records management. This position reports to the University Records Manager.

    RESPONSIBILITIES

    Electronic Records Management

    • Develops, implements, and maintains record retention schedules based on the State of Florida and federal requirements and other relevant legislation, regulations, and requirements by evaluating records series according to business functions, with a focus on electronic records.
    • Works with all levels of management and staff, particularly records creators and custodians, to ensure consistency and proper procedure implementation of University records management policies and guidelines.
    • Advises the University Records Manager on the design, evaluation, and implementation of the University’s electronic recordkeeping systems to ensure that they meet State of Florida and Federal requirements for electronic records.
    • Advises the University Records Manager on alignment of historical, current, and proposed enterprise systems with records management activities, and identifies documentation to assist with long-term management.
    • Liaises with technical and organizational personnel to support alignment of records management activities with data infrastructure.
    • Guides continuous assessment processes to ensure sustainable workflows for accessioning and management of scheduled electronic records.
    • Maintains records management website and other technical resources.

    Records Management Consulting

    • Communicates and interacts with University records creators and custodians to determine record and information management needs.
    • Works with all levels of management and staff, particularly records creators and custodians, to ensure consistency and proper procedure implementation of University records management policies and guidelines
    • Collaboratively supports administrative unit personnel in managing existing, new, and analog-to-digital, online and other materials in order to meet legal requirements
    • Advises on permanent and archival records for retention, liaising with the University Archivist and University Records Manager on the implementation of the records management guidelines, processes, and programs, and on the acquisition of digital institutional records designated permanent or with historical, evidential, or legal value.

    Records Management Training

    • Develops and delivers training through classroom and online presentation on proper management of digital institutional records within University-supported document management systems and to support an internal understanding of the interaction among information technology systems, records management, and the State of Florida and Federal rules and regulations.
    • Creates University-related documentation and provides training on digital forensic techniques related to records management

    Other Duties as Assigned

    • Serves on appropriate committees and participates in special projects as assigned.

    QUALIFICATIONS

    Required:

    • Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

    Preferred:

    • Certified Information Professional (CIP) designation or equivalent certification.
    • Experience with records management, electronic records management, and related concerns.
    • Experience with policy frameworks for standards, policies, and procedures to support adherence to and compliance with policies.
    • Experience with a range of computing operating systems, storage systems, software systems and tools, and file formats.
    • Knowledge of digital forensics techniques and digital preservation principles.
    • Ability to work collaboratively to accomplish goals
    • Flexibility, and ability to adapt and work in a rapidly changing academic environment
    • Basic computer skills and experience with Microsoft Word and Outlook.
    • Experience in developing and implementing training programs.
    • Aptitude for complex, analytical work with attention to detail.
    • Ability to work in a team-oriented approach with fellow staff members towards the organization’s goals.
    • Ability to work independently on multiple projects and priorities.
    • Willingness and desire to take initiative.

    BENEFITS

    Vacation days, paid holidays, and sick leave days; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax. Prospective employees should review the information about employment and benefits at UF available at http://hr.ufl.edu/benefits/. UF offers a comprehensive new online benefits tool called ALEX to help employees and prospective employees review benefit choices at UF.

    APPLICATION PROCESS

    To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) your current resume; and 3) a list of three references including their contact information (address, telephone number, and email). Apply by July 25, 2018 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 507654. Failure to submit the required documents may result in the application not being considered. If you have questions about the application process please contact Tina Marie Litchfield, tlitchfield@uflib.ufl.edu.

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