Position Vacancy Announcement
Florida A&M University's Carrie Meek - James N. Eaton, Sr. Southeastern Regional Black Archives Research Center and Museum (MEBA) is accepting applications for its OPS Project Archvist IMLS position; This is a two-year grant funded position that specifically supports a priority project for MEBA. The Project Archivist responsibility is to manage and oversee the organization, preservation, and accessibility of specific archival collections and projects associated with the grant. This role involves cataloging, digitizing, supervising, and ensuring the proper care of historical materials, as well as facilitating access for researchers, scholars, and the general public. The Project Archivist collaborates with colleagues and reports to the Director of the Meek-Eaton Black Archives Research Center and Museum to ensure the successful completion of assigned projects.
Responsibilities
Organizes, catalogs, and processes archival materials, adhering to established archival standards and practices; Plans and oversees the digitization process of archival materials, ensuring the creation of high-quality digital reproductions; Creates detailed and accurate metadata records for each item or collection, facilitating efficient search and retrieval; Implemenst proper preservation techniques to ensure the long-term conservation of physical and digital materials;
Aids researchers, students, and other users seeking access to archival materials; Promotes the collection through outreach activities and presentations;
Manages and coordinates specific archival projects, including timelines, budgets, and resources; Works closely with colleagues, curators, librarians, and researchers to ensure effective project completion and access to materials; Assists researchers in locating and utilizing archival materials for academic and historical research; Regularly update and maintain archival databases and catalogs to reflect changes, additions, or improvements;
Documentation: Maintain thorough documentation of processes, decisions, and procedures related to archival projects; Provides guidance and training to interns, volunteers, or junior staff members involved in the project; and keep up-to-date with advancements in archival practices, technology, and standards;
Responsible for processing (arrangement and description) of physical components, manuscripts collections, and museum artifacts; Surveys collections and determines the level of descriptive detail necessary to facilitate discovery and access; Processes collection materials and may supervise work of logistics staff; Identifies materials appropriate for disposition; coordinates that work in collaboration with the Director and Lead Archivist; Determines appropriate discovery and access mechanisms for processed collection materials, including any restrictions based on legal agreements, copyright law, privacy law, university policy, preservation assessments, or related concerns, in consultation with the Director as needed; Completes end-processing activities such as labeling and barcoding containers and updating bibliographic and item records or supervises logistics staff and/or students on this effort;
Creates, updates, and publishes EAD XML finding aids; Transfers materials to/from storage in collaboration with other staff; May support the remediation of legacy finding aids and catalog records Helps to develop and maintain documentation of archival processing processes and procedures; Promotes newly processed collections available for teaching and research via Libraries blog posts and the Special Collections’ Twitter and Instagram accounts; and performs other duties as assigned.
Minimum Qualifications
Post-graduate qualification in Archives & Records Management or History;
MLS from an ALA-accredited program, Museum studies; a concentration in archives preferred;
Basic knowledge of archival processing and how academic archives function;
Two or more years of experience in a library or related setting with evidence of capacity to work at a high level of responsibility or a combination of education and relevant experience demonstrated.
Recommended Competencies
Experience in an archival repository cataloging and processing archival or manuscript collections; Basic knowledge of archival descriptive and metadata standards (e.g., Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD); ability to rapidly learn and implement new descriptive practices adopted by the Meek-Eaton Black Archives; Familiarity with collections management and tracking applications, e.g., Omeka and Atom; Basic knowledge of relevant aspects of library operations, including understanding of contemporary archival practices, trends, and emerging technologies for managing, processing, and providing access to archival collections in physical and digital formats; High level of proficiency with computers and desktop applications, including, e.g., Microsoft Office, Google Apps, Trello, MarcEdit, Oxygen, and OpenRefine; Basic knowledge of current cataloging procedures and principles as defined in AACR2, the MARC Bibliographic, Holdings, and Authorities formats, and LC subject headings and classification; Demonstrated consistent accuracy and attention to detail while maintaining a very high level of productivity; Ability to work independently and as a team member in a rapidly changing environment on a variety of simultaneous workflows; Basic understanding of the broad scope of library operations with ability to understand how their role impacts and interacts with the rest of the organization; Excellent analytical and problem-solving skills; and strong verbal and written communication skills.
Anticipated Salary Range
Salary range is $40,000.00 - $47,000.00
Pay Plan
This is an Other Personnel Support (OPS)/Temporary position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Link: https://irattlerhcm.ps.famu.edu/psp/famhrprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=4457&PostingSeq=1
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer including minorities, Veterans’, and individuals with disabilities. The university supports the Florida Board of Governor’s “Statement of Free Expression”; activities protected under the First Amendment to the United States Constitution and Article 1 of the State Constitution. Expressive activities protected do not include defamatory or commercial speech.”
Affordable Care Act Statement
OPS employees may be covered under the Affordable Care Act. OPS employees that meet certain criteria may be offered affordable health care coverage. For more information, please contact the Benefits Section within the Office of Human Resources.
Other Information
Must be able to push and maneuver a fully loaded cart; may work is small or confined spaces.
